Growing businesses need space and Elevation Sales needed to relocate, but moving offices and all associated equipment and services without disruption is not without its challenges. We worked with Elevation Sales to plan the move right down to the last detail, ensuring that every aspect was taken care of in the lead up to the move itself. The staff at Elevation left their office at the usual time on a Friday, and on arriving at the new office on Monday morning, they were able to start work extremely quickly.
As Elevation’s technology partner for the past 10 years, we recommended replacing the server with a modern, energy efficient model that would support virtualisation, and moving their email to the cloud using Microsoft’s Office365 service. For an organisation with standard security requirements like Elevation Sales, public cloud products such as Office365 are a highly cost-effective solution. They offer users access to their email from anywhere and on any device, all for a monthly fee. Maintaining the organisation’s other business services on a virtualised server meant that each service would behave as a stand-alone server, despite all being hosted on the same piece of hardware. This means that rebooting the finance server or maintaining the CRM system would no longer affect any other business services.
How we did it
The process of migration always starts with a comprehensive audit to understand how many mailboxes exist in the organisation and what they are for, as well as which devices are currently used to access it.
Often the software on phones or tablets needs to be updated or configured to use Office365, so it was important for us to understand Elevation’s email processes and user preferences.
We then ensured that the synchronisation between the Elevation network and the cloud was in place before scheduling a convenient date and time to switch over to the cloud.
This is always done out of hours to minimise disruption, and our engineers were on site early the next morning to ensure that any teething issues were ironed out swiftly. We moved all the hardware over the weekend and made sure all the services were up and running, ensuring that everything was ready for the next working day.
“The key to a successful move is always planning,” explains Stripe OLT director Alex Eley. “We worked with all Elevation’s suppliers to make sure that on day one they had full access to their network, internet and phone systems.”
“We had gone from 3 people to 19, and had to move offices,” explains Beatrice. “We were not looking forward to the disruption of the move at all, but Stripe OLT made it all run incredibly smoothly.”
“We’ve been working with Elevation for a number of years while they’ve seen some really rapid growth, so it was a pleasure to move them into their new home,” concludes Alex Eley – Technical Director – Stripe OLT “It’s always good to work with such a dynamic and growing business.”