“We needed to find solutions to a variety of issues whilst being a complex business, operating in a 24/7 environment. Stripe OLT listened and understood immediately the challenges we faced.”

IT Operations Manager
Simon Darley
Trusted by industry leaders

Let's Talk

Call us on one of the numbers below, we cover the whole of the UK, so call the nearest office.

BriSTOL HQ & The South West

London & Surrounding Areas

Manchester & the North

“We needed to find solutions to a variety of issues whilst being a complex business, operating in a 24/7 environment. Stripe OLT listened and understood immediately the challenges we faced.”

IT Operations Manager
Simon Darley
Trusted by industry leaders

Request a Call-back.

First we need a few details.

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“We needed to find solutions to a variety of issues whilst being a complex business, operating in a 24/7 environment. Stripe OLT listened and understood immediately the challenges we faced.”

IT Operations Manager
Simon Darley
Trusted by industry leaders

Request a Call

First we need a few details.

ENQUIRY - Popup w/ Captcha for light backgrounds (#21)
CAREERS

Operations Administrator

The Role

Join one of Bristol’s fastest-growing technology companies as an Operations Administrator. This role involves maintaining a well-organised and secure office environment and supporting various administrative tasks across the business. The ideal candidate is a proactive and experienced administrator with strong organisational skills and the ability to manage a busy, varied schedule.  
  
This is a permanent role in Bristol, with remote requirements covering our London office. The working pattern for this role is 4 days in the office and one day remote. This is a full-time, permanent role with a 6-month probation period.   
Location
Bristol, hybrid-role
Type
Permanent, full time
Start date
Immediate
Salary
Circa £25,000, per annum DoE

Responsibilities.

Office Coordination:
  • Office Operations and Maintenance
    • Oversee general maintenance and organisation of the office, ensuring a clean, safe, and functional environment
    • Keep stock of office supplies
    • Coordinate courier services, equipment returns, and physical post distribution.
    • Monitoring and triage of centralised mailboxes and helpdesk overflow calls
    • Assist with onboarding and induction support for new employees
    • Triaging Operations board and managing request escalations
    • Support the scheduling and hosting of external visitors, ensuring a professional and welcoming environment
    • Handle the management of workplace and car park rotas, ensuring efficient use of resources and space
  • Security and Asset Management:
    • Ensure office security processes are followed, including alarm testing and access control
    • Ensure the security and integrity of office resources and equipment, maintaining the asset register
Procurement and Payables
  • Meeting and Travel Coordination:
    • Manage external meeting room bookings, such as for Quarterly Business Reviews (QBRs)
    • Coordinate travel and accommodation arrangements for staff
  • Expense Support:
    • Process monthly expenses, facilitating timely submission
    • Handle account reconciliations, ensuring all transactions are accurately recorded
  • Accounts Payables Support:
    • Supporting purchasing activities, including ordering supplies
    • Reconcile purchase invoices with orders and liaise with suppliers to resolve any discrepancies
    • Organise office lunches and other related events as needed
Procurement and Payables
  • Accounts Receivables Support
    • Monthly aged debt recovery, including liaising with clients to ensure timely payments and escalation of finance queries.
    • Oversee payment receipt allocations and direct debit management.
    • Upload of invoices for specified clients
  • Sales Team Support
    • Amend records on Microsoft Dynamics when requested
    • Prepare and send proposals to clients and prospects via DocuSign
    • Proactively maintaining client-facing documentation
  • Accounts Payables Support:
    • Supporting purchasing activities, including ordering supplies
    • Reconcile purchase invoices with orders and liaise with suppliers to resolve any discrepancies
    • Organise office lunches and other related events as needed

Person Specification.

  • The successful candidate is friendly, flexible and has a positive, can-do attitude  
  • Comfortable multi-tasking and prioritising where needed
  • Self-motivated and able to work independently and escalate as appropriate
  • Good written and verbal communication skills  

Education / Qualifications.

  • A Levels or equivalent experience

Experience.

  • Proven work experience within an admin role in a fast-paced environment
  • Experience in delivering high-level customer satisfaction
  • Experience using Microsoft 365 Office Applications (Sharepoint, Teams)
  • Proven experience working with external or in-house systems
  • Experience working within the IT sector is an advantage, but not a requirement

What you’ll receive

  • Salary: £25 pa DoE  
  • Performance-related, discretionary end of year bonus  
  • Individual training budget worth £1,000  
  • 25 days holidays, plus bank holidays Buy and Sell holiday scheme  
  • Workplace pension with employer contributions of up to 11%  
  • Regular staff socials  
  • Unlimited fruit, tea and coffee in the office  
  • Cycle to work scheme   
TO APPLY FOR THIS ROLE, PLEASE SEND YOUR CV, ALONGSIDE A COVERING LETTER TO RECRUITMENT@STRIPEOLT.COM (NO AGENCIES PLEASE)
Who we are
Stripe OLT are an award-winning, IT & Cyber Security Provider, based in London, Bristol & Manchester.

Founded in 2004, we have over 18 years of extensive technology experience, specialising in secure, cloud-first Microsoft technologies.
Our values
✅ We are passionate about technology
✅ We take ownership
✅ We create strong partnerships
✅ We act with integrity
✅ We drive client success