Office Manager

We're looking for an Office Manager to join Stripe OLT.

Could you be the next member of our team?

The Role.

This is a fantastic opportunity to join one of Bristol’s fastest-growing technology companies.

We are looking for a proactive, hands-on, experienced office administrator who thrives with a busy schedule and is capable of linking departments and people within the whole organisation.

The Office Manager organises and coordinates administrative duties and office procedures. They act as the point of contact for all employees, suppliers and contractors, maintains a pleasant work environment and provides effective HR support.

This is a permanent, part time role based in Bristol, with remote requirements covering our London office. Stripe OLT has adopted a hybrid working model post-lockdown and this role will be part remote and part in the office. The exact working pattern to be agreed.

Who we are looking for.

we need an individual who...

  • The successful candidate is friendly, flexible and has a positive attitude
  • Excellent organisation skills, comfortable multitasking and able to prioritise conflicting needs.
  • Self-motivated, resourceful and able to problem solve whilst working under pressure
  • Written and verbal communication skills

Education & Experience.

we're looking for these skills...

  • Proven work experience in an office management or HR admin role
  • Experience in creating and maintaining own systems and schedules
  • Experience working in a fast-paced environment
  • Ability to learn new technologies quickly
  • Experience using Microsoft 365 Office Applications is an advantage

Education

  • Good standard of secondary education
  • Must hold First Aid and Fire Safety certificate (or be prepared to become certified)
  • Proficiency in InDesign an advantage/ Alternatively a good working knowledge of Canva.

Role Objectives.

You'll be required to...

Office Management
  • Organising maintenance/repairs to be carried out / liaison with contractors, regarding building and car park
  • Organising new keys and key fobs for new starters, maintain the car park rota
  • Carrying out reception duties: welcoming visitors, fielding incoming calls, arranging appropriate postage/courier services as necessary
  • Ordering stationery and refreshments and lunches for meetings and keep kitchen and communal areas tidy.
  • Making travel arrangements as required for Directors
  • Support and coordinate ad hoc projects such as grant applications.
  • Oversee the Quality Management System: coordinate the annual review of all company procedures and manage quality controls and continuous improvement of procedures.
  • Organise company events such as team building activities and Christmas party
  • Organise birthday cards and gifts for staff and clients
  • Perform the duties of a Health and Safety officer – carry out risk assessments, oversee first aid and ensure fire safety requirements are met.
HR Support
  • Assisting in the recruitment process – publish job ad, notifying existing staff of opportunities, interview scheduling, and applicant correspondence
  • Assist in the onboarding process for new hires – applicant screening, scheduling induction, ensure new user set up
  • Administration of employee benefits scheme
  • Absence and holiday admin
  • Support People and Operations Manager with internal Comms using SharePoint and Yammer
  • Provide general HR admin support

What you'll receive.

  • A competitive salary
  • Annual personal training budget
  • 25 days holiday, plus bank holidays
  • Pension plan
  • Regular staff socials
  • Unlimited fruit, tea and coffee
  • Cycle to Work Scheme

Available Location(s)

  • Partial remote working available
  • Bristol Central

To apply for this role, please send your CV, alongside a covering letter to myrthe.griffin@stripeolt.com.